MECSECUREVAULT.CLOUD

Centralize paper documents and electronic files and access them with one familiar interface from all workstations in your office.

Integrated scanning interface allow seamless capture of paper documents. Speed up complex scanning jobs with multiple scan profiles and batch scanning. This incredibly simple interface will change the way you view file scanning.

Create, edit and save MS office documents right within MEC Secure Vault. Does not require MS Office installed on your desktop. Start editing documents on your desktop and continue editing them outside your office with a simple web browser using the MEC Secure Vault Web Application.

Extremely flexible user and group based security along with many system level rights. User and Folder based ‘Ownership Overrides’ allow administrators to retain ownership of documents for specified users or folders. Separate export rights prevent unauthorized export of information out of system.

Automate and speed up repeatable processes like accounts payable, leave applications, order processing, purchase authorizations, etc. making them more streamlined and error free. Create and track multi-step workflow processes with no coding required. Build workflows using a graphical workflow designer that is both easy and powerful.

Retain unlimited versions of documents and revert back to any older version or promote an older version to current at any time. Versioning also offers security against unauthorized overwrites by employing the ‘New Version’ right while still allowing addition of information to a document by users with restricted rights.

Full audit trail settings allow logging of every activity happening on a file or folder. Users can see history of events on any file by a simple right click menu. Administrators and managers can query audit logs using various time, user and location criteria.

Users can set many-to-many relations between documents. Document Relations allow grouping and easy access of documents filed in different locations throughout the repository.

Route and forward documents and assign work tasks to other users replicating business processes. Setup deadlines and reminders to ensure timely completion of processes and tasks. Subscribe to email notifications of changes and progress.

Create retention policies for different types of documents and dispose them in accordance with local laws and industry standards. Manage the entire life cycle of physical records and digital documents – from its safe storage, classification, circulation to its final authorized disposition.

Folder Templates allow creation of predefined folder and file structures in one click with predefined security, profile and audit trail settings. Administrators can even make changes to these folder templates and push the changes to all existing folder structures created using those folder templates.

File Templates are a great way to save time while creating new documents from drafts of frequently used documents. File Templates can also contain multiple files that users can choose from while creating new documents.

Assign groups of custom index fields (text, numeric or date) called ‘Document Profiles’ to folders and files allowing you to identify and search for folders and files based on index field values.

Create custom “Document Statuses” like Draft, Under Revision, Published, Finalized, etc. Change in status can trigger automatic changes to the documents properties – example a published document cannot be revised anymore.

Simple free search allows search across various criteria including text within document contents. Powerful Advanced Search offers combination of various search criteria for precise results. Search results can be refined and saved for one click execution later.

Quickly access your recently accessed, checked out, imported and created documents as well as your favorite files and folders. ‘My Workspace’ is your special corner in the system that you can call your own.

Create multiple email templates for one click creation of repetitive emails with support for dynamic fields that auto populate key values from a document’s profile. MEC Secure Vault also maintains a log of sent emails for future reference by users and admins.

Powerful Alerts Notification System allows administrators to set alerts on various server side checks and events. Users can subscribe for immediate or periodic activity notifications on any files or folders activities and changes.